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Account management

Note: this document is intended for Admins and Power Users within your Connec2 Workspace (!)

Your Connec2 Workspace can only be accessed with a valid Connec2 Account. All accounts are managed in the Connec2 Management Console. Connec2 uses role based access, which means that depending on the role that is assigned to your account you can or can’t use specific features of the Connec2 platform.

In this document we will explain the different roles and how to create new or edit existing accounts in your Connec2 Workspace. To keep things simple for you we’ve created a set of roles which can help you set up new users quickly.


ROLES

Here is a quick summary of the available roles. For a more detailed description of each role, please refer to the ‘role authorizations‘ section in this document.

RoleDescriptionCan create, edit and delete users
AdminCan access Workspace, has access to all featuresYes: Admin, Power User, User & Guest
Power UserCan access Workspace, has access to most featuresYes: User & Guest
UserCan access Workspace, has access to some basic featuresNo
GuestCan access Workspace, has no features enabledNo

CONNEC2 MANAGEMENT CONSOLE

Since you now have a basic understanding of the available roles, let’s show you how to actually create and/or edit accounts for your Workplace. In the Connec2 Management Console you’ll find a complete overview of (active) Connec2 Accounts in your Workspace.

  1. Go to your Connec2 Management Console
  2. Fill in your Workspace ID to continue
  3. Sign In with your credentials (top right)

If you’re an Admin or Power User you should now have a ‘Users’ tab (top left) which shows all Connec2 Accounts in your Workspace.

Note: Power Users can’t see or edit Admins (!)


CREATE NEW ACCOUNT

To create a new user, simply click on ‘CREATE‘ (top left) and a ‘Create user’ form will pop-up.

After completing all the mandatory fields, check the role you would like this user to be.

Note: When selecting multiple roles, the highest one will be leading (Guest > User > Power User > Admin) (!)


EDIT EXISTING ACCOUNT

If you just want to edit the role for an existing user, simply click on the ‘marker icon‘ of the account you wish to edit and select the new role. Be aware when selecting multiple roles that the highest one will be leading (Guest > User > Power User > Admin).

Depending on how you use Connec2, you might want to edit certain user accounts: e.g. give them more control by enabling features that normally aren’t available for their designated role. You can easily do this by enabling specific role authorizations for their account.

To edit role authorizations for an existing user, simply click on the ‘key icon‘ of the account you wish to edit and a ‘Change role authorizations’ form will pop-up.

Note: please refer to the ‘role authorizations‘ section in this document for a detailed description of all the available role authorizations (!)

Checkbox legend:

  • Unchecked: feature currently not available for selected account
  • Checked (dark): feature manually enabled for selected account
  • Checked (light): feature default enabled for selected account (part of its current role)

ROLE AUTHORIZATIONS

Note: ‘default enabled’ means feature is available from that role or higher (User > Power User > Admin) (!)

ClientRole authorizationDescriptionDefault enabled
BasicAccess 360 contentAllow the user to load 360 contentPower User
BasicAccess presentationsAllow the user to load presentationsUser
BasicAccess 3D modelsAllow the user to load 3D modelsPower User
BasicSelect remote desktopAllow the user to select and start remote desktop screensPower User
BasicMenu shortcut to spacesAllow the user to travel to spaces using shortcuts in the menuUser
BasicInteract with SmartScreensAllow the user to interact with SmartScreensUser
AdvancedAllow cinematic modeAllow the user to access a camera mode for streaming (PC only)Power User
AdvancedAccess restricted zonesAllow the user to access restricted zonesPower User
AdvancedAccess early access featuresAllow the user to access early access features
UplinkRole AuthorizationDescriptionDefault enabled
BasicAccess 3D model editorAllow the user to access the 3D editorPower User
BasicAccess presentation editorAllow the user to access the Presentation editorUser
BasicAccess 360 content editorAllow the user to access the 360 content editorPower User
BasicAccess avatar editorAllow the user to access the avatar editorUser
BasicAllow Windows clientAllow the user to start the Connec2 Client for WindowsUser
BasicHost remote desktopAllow the user to host their desktopPower User
AdvancedEnable management console shortcutEnable a shortcut to the online workspace management consolePower User
AdvancedAccess branding editorAllow the user to customize the visual identity of the workspaceAdmin
Workspace StorageRole AuthorizationDescriptionDefault enabled
BasicAccess 360 content from other usersGrant the user access to all uploaded 360 content in the workspace
BasicAccess presentations from other usersGrant the user access to all presentations in the workspace
BasicAccess 3D models from other usersGrant the user access to all 3D models in the workspace
AdvancedManage content from other usersAllow the user to manage/delete accessible workspace content from other users
AdvancedExport content from workspaceAllow the user to export content from workspace

Note: The “Workspace Storage” category will be deprecated over time and replaced by email-based sharing within the Workspace (!)

Identity ManagementRole AuthorizationDescriptionDefault enabled
Can change passwordChange password in management consoleAdmin
Can import usersImport users in management consoleAdmin

Note: Power Users only have access to underlined role authorizations in the Connec2 Management Console (!)